Sunday, October 9, 2011

Banking online renaiming rules

Aliases (renaming rules) are not created automatically in the register mode.  Go to Edit>Preferences>Checking>Company Preferences and at the bottom choose Register Mode.

This is also a helpful Link: http://support.quickbooks.intuit.com/support/Articles/HOW13184 which basically states the following:

Adding Downloaded Transactions to QuickBooks using the Renaming Rules

Adding downloaded transactions to QuickBooks using the new (Side-by-Side) Online Banking Center with Renaming Rules.
Solution Description

To add Renaming Rules in QuickBooks:

   1. Make a backup of your QuickBooks file
   2. From the Banking menu, select Online Banking> Online Banking Center.
   3. Under Financial Institution, select the Account to download transactions to.
   4. Click on Send/Recieve Transaction to download the transactions.
   5. Click on Add Transaction to QuickBooks at the bottom of the window.
   6. Click on a transaction on the left, this opens Record an Expense window.
   7. In the Payee field, click on the drop-down and select a vendor or select <Add New> if the desired vendor is not already in the list and setup a vendor.
   8. In the Account field, select an account or select <Add New >if the desired account is not already in the list and setup an account.
   9. Click Add to QuickBooks at the lower right.
  10.
      A Renaming Rule will be created at this point, automatically. (QuickBooks will look for whatever you put in this field and automatically match downloaded transactions with payees).
  11.
      Click Save, then Close.
  12.
      Click Add Multiple
  13.
      Review the transactions for errors, then click Add Selected at the bottom.

Note: Any downloaded transactions that matched the criteria in the renaming rule will be automatically matched now - the account that was selected for the first transaction that created the renaming rule will also be selected automatically in these matched transaction.
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To Edit or Remove the Renaming Rule:

   1. Click Renaming Rules at the top right.
   2. Ensure that the correct rule is selected (at top left - it will be the name of the Vendor in QuickBooks)
   3. At the right, where the rule says:

      if a downloaded name... Contains: _____________  QuickBooks will look for whatever you put in this field and automatically match downloaded transactions with payees.   The downloaded name can be edited.
      Note:  If the QuickBooks Name (Vendor) is incorrect, click on the Remove button next to the downloaded name to remove and create a new Renaming rule following the steps above.

      Note: QuickBooks will look for whatever you put in this field and automatically match downloaded transactions with payees
   4. Click Save, then Close

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